for the website and customers of ConVacc AG

With this Privacy Policy, we, ConVacc AG, based in Flawil, describe how we process your personal data when you use our website, purchase our products, use our services, are otherwise connected with us in the context of a contract, or communicate with us.

If you provide us with data relating to other persons (e.g., family members, employees, colleagues, etc.), we assume that you are authorized to do so, that such data is accurate, and that we may process it as described herein. By submitting third-party data, you confirm this. Please also ensure that such third parties have been informed of this Privacy Policy.

The protection of your privacy is an important concern for us. We process your data solely in accordance with the Swiss Data Protection Act.

1. Who is responsible for processing your personal data?

The data controller for the processing described in this Privacy Policy is ConVacc AG, Wilerstrasse 2180, 9230 Flawil, unless otherwise communicated in specific cases.

For questions regarding our handling of personal data or other data protection concerns, please contact us at:

ConVacc AG
Marco Biser
Wilerstrasse 2180
9230 Flawil
privacy@steinemanngroup.com

2. Which personal data do we process and for what purpose?

2.1 Website
When you visit our website, we process the following access data: visited website, time of access, source/referrer, browser used, operating system used, and IP address. This is to enable the use of the website (connection setup), ensure system security and stability, optimize the online offering, and for internal statistical purposes.

2.2 Sales process
If you enter into the sales process with us, we process:

  • Salutation, first name, last name, gender, date of birth
  • Address, email address, telephone number, and other contact details
  • Information on job titles and roles in companies (for contacts and representatives of our business partners)
  • Payment information (e.g., stored payment methods, bank details, billing address)
  • Information on the use of our online platforms (e.g., webshop registration)
  • Preferences and interests, language settings, etc.
  • Information about your relationship with us (customer, visitor, supplier, etc.)
  • Information about related third parties (e.g., contacts, beneficiaries, representatives)
  • Marketing settings, newsletter subscriptions, etc.
  • Participation in contests, events, prize draws
  • Date and time of registrations

Purposes: to ensure business operations and customer support on-site and in the back office, including initiation, management, and execution of contractual relationships, identifying customer needs, conducting marketing activities and loyalty programs, and enforcing contractual claims (collections, litigation, etc.).

2.3 Marketing activities
We process personal data for relationship management and marketing, e.g., to send you written and electronic communications and offers and to conduct marketing campaigns. Communications and offers may be personalized to provide only relevant information, using master, contract, communication, and transaction data. Examples include:

  • Newsletters, promotional emails, and other electronic messages
  • Brochures, magazines, and printed materials
  • Distribution of promotional vouchers and codes
  • Invitations to events, contests, and prize draws

2.4 Supply Chain
If you act as a supplier, we process your name, contact details, company, and position for business operations, communication (e.g., product specifications, delivery status), order processing, and enforcement of contractual claims.

2.5 Recruitment
If you contact us via email or our recruitment platform and submit your CV and/or other application documents, we process your data to evaluate and manage applications and assess suitability for advertised positions or future career opportunities.

2.6 Employment relationship
If you enter into an employment relationship with ConVacc AG, we process all relevant personal data required for employment, including contact details, marital/family status, tax-relevant information, bank details, and possible debt collection or criminal records. Purposes: to ensure correct administration of employment, social insurance, source tax processing, family allowances, and payroll.

2.7 Site access in Flawil
If you enter our premises by vehicle, a short video recording may capture your face and/or license plate. Purpose: automated site access for authorized persons and security. Recordings are automatically deleted after one (1) week.

3. Who do we share your personal data with?

We do not share personal data with third parties without consent, unless necessary for processing orders, fulfilling contracts, or the purposes described in this Privacy Policy. This may include external consultants, experts, auditors, or authorities.

We may also transfer data to processors, particularly IT service providers, platform providers, or other service providers who support us in carrying out the purposes outlined above.

4. Will your personal data be transferred abroad?

In connection with order processing, contracts, or the purposes described in this Privacy Policy, we may transfer data to recipients outside Switzerland. Transfers abroad may occur with foreign service providers, authorities, or partners. Depending on the context, your data may be processed both in Switzerland and in other European countries.

5. What rights do you have?

Data subjects have the right to request access to their data, rectification, or deletion.

Where processing is based on consent, it can be withdrawn at any time with future effect.

Requests can be addressed to the contact given under section 1. We will process requests in line with Swiss data protection law and may reject or restrict them according to legal provisions.

6. Cookies

We use cookies on our website. Cookies are small text files stored on your device.

We use cookies to ensure the proper functioning of the website, monitor usage, and determine preferences (e.g., to display the site in your chosen language).

Most browsers are preconfigured to accept cookies automatically. You can disable them in your browser settings.

7. Can this Privacy Policy be changed?

This Privacy Policy may be updated from time to time, e.g., if laws change or if we modify our data processing. We will inform you appropriately of changes (e.g., via website publication or email). The new version becomes binding upon publication on our website.

Version: September 2023